SMS Templates for Talent Acquisition Teams

Talent Acquisition Teams often rely on SMS as a key channel because it fits the pace of hiring and gets timely replies when email gets buried. For SaaS companies and other fast-moving teams, texting supports practical, conversational touchpoints across the candidate lifecycle, from inbound leads and screening to interview follow-ups, offers, and check-ins. This collection provides ready-to-use SMS templates as a helpful starting point for consistent, human communication at the moments that matter.

Application Confirmations

Talent acquisition teams send application confirmations when a candidate submits materials and expects quick acknowledgment. SMS works well because it reaches people fast and is read quickly, reducing uncertainty and drop-off. The goal is engagement and follow-through, keeping applicants responsive for next-step scheduling.

Template 1:

Hi [First Name], we received your application for [Job Title] at [Company Name]. When you have a moment, reply YES to confirm this is the best number for updates.

Template 2:

Hi [First Name], thanks for applying to [Job Title] with [Company Name]. Want to pick a time for next steps- use [Scheduling Link] when you’re ready.

Interview Scheduling

Talent acquisition teams often coordinate interview times when candidates are juggling work and inbox clutter. SMS is effective because it is seen quickly and supports simple replies, reducing back-and-forth. The goal is faster response and follow-through, confirming availability and cutting no-shows.

Template 1:

Hi [First Name], this is [Rep Name] with [Company Name] about your [Job Title] interview. Are you available [Date] at [Time] or would you prefer another time?

Template 2:

Hi [First Name], quick check-in from [Company Name] to confirm your interview for [Job Title] on [Date] at [Time]. Reply Y to confirm or N and I’ll send a few new options.

Interview Reminders

Talent acquisition teams use SMS to remind candidates of upcoming interviews, as text messages are typically noticed right away. This approach supports timely responses and helps make sure candidates remember their commitments, improving attendance and reducing last-minute cancellations.

Template 1:

Hi [First Name], this is [Rep Name] with [Company Name] reminding you about your [Job Title] interview on [Date] at [Time]. Reply CONFIRM if you’re all set, or RESCHEDULE if you need a different time.

Template 2:

Hi [First Name], quick reminder for your [Job Title] interview with [Company Name] on [Date] at [Time]. If anything’s changed, reply with a good time to connect.

Hiring Manager Updates

When hiring managers need real-time updates on candidate progress, SMS provides a direct channel for quick status sharing. This method supports prompt responses and keeps all parties aligned, helping maintain momentum and reducing delays in the hiring process.

Template 1:

Hi [First Name], quick update on [Job Title] at [Company Name]- the candidate is now at [Next Step]. Want me to share the full status here?

Template 2:

Hi [First Name], checking in with the latest on [Job Title] at [Company Name]- we’re waiting on [Next Step] as of [Date]. Reply with any feedback or timing you want us to follow.

Offer Notifications

Talent acquisition teams notify candidates when an offer is extended, and SMS is effective because it delivers time-sensitive information directly, prompting immediate attention. The marketing goal is to encourage prompt responses and maintain candidate interest during the critical decision-making stage.

Template 1:

Hi [First Name], [Rep Name] from [Company Name] here - we’ve extended an offer for the [Job Title] role. When you can, reply with any questions or CONFIRM you received it.

Template 2:

Hi [First Name], quick note from [Company Name] - your offer details for [Job Title] are ready to review at [Link]. Reply when you’ve had a chance and I’ll share next steps.

Onboarding Instructions

During onboarding, Talent Acquisition Teams provide essential instructions to new hires, and SMS is effective for delivering timely, clear steps that are less likely to be missed. The goal is to support prompt action and maintain engagement throughout the onboarding process.

Template 1:

Hi [First Name], [Rep Name] from [Company Name] here with your onboarding steps for [Start Date]. Please review [Link] and reply DONE once you’ve completed the first items.

Template 2:

Hi [First Name], quick onboarding check-in from [Company Name]. Can you confirm you received the instructions at [Link] and tell me what step you’re on?

New Hire Check-Ins

Talent acquisition teams use SMS to check in with new hires during their first days, as text messages are typically read quickly and encourage timely replies. This approach supports ongoing engagement, helps address questions early, and promotes a smooth transition into the organization.

Template 1:

Hi [First Name], checking in from [Company Name] as you start this week. Any questions so far, or anything you need before [Date]?

Template 2:

Hi [First Name], [Rep Name] here with [Company Name] for a quick new-hire check-in. Reply with 1 question you have today, or tell me a good time to connect.

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