SMS Templates for Construction Companies

Construction Companies often rely on SMS as a key communication channel because it fits fast-moving jobsite work and gets quick responses when email gets missed. It keeps messages practical and conversational for sales, project, and support teams across leads, quotes, scheduling, change updates, and follow-ups through renewals. This collection provides ready-to-use SMS templates as clear starting points for common moments across the customer lifecycle.

Project Scheduling Updates

Construction Companies often need to share last-minute schedule changes that affect crews, deliveries, and site access. SMS is effective because it reaches stakeholders quickly, works well on mobile, and prompts timely confirmations. The marketing goal is engagement and follow-through by collecting replies and reducing missed handoffs.

Template 1:

Hi [First Name], quick scheduling update for [Company Name]-the [Team Name] shift is now [Date] at [Time]. Can you reply CONFIRM or NEEDS CHANGE?

Template 2:

Hey [First Name], we updated the schedule for [Project Name] and want to make sure your access and delivery timing still works for [Date]. Reply YES to confirm or send a better [Time].

Crew Coordination Messages

Construction Companies rely on crew coordination messages when field conditions change, requiring quick updates on start times, gate access, or material drop-offs. SMS works because it delivers concise details fast and makes sure replies are easy from any phone. The goal is response and follow-through, confirming receipt and next steps.

Template 1:

Hi [First Name], quick heads-up for [Company Name]-gate access is changing on [Date] at [Time]. Can you reply OK or CALL ME?

Template 2:

Hey [First Name], material drop-off for [Project Name] is planned for [Date] around [Time]-does that still work for your crew? Reply CONFIRM or send your preferred [Time].

Permit Notifications

A permit notification can require immediate attention from multiple parties, and SMS delivers these alerts directly to recipients for prompt review. This approach supports timely responses and helps maintain project momentum by reducing delays in communication and approvals.

Template 1:

Hi [First Name], new permit notice for [Project Name] was posted on [Date]. Can you review and reply ACK or QUESTIONS?

Template 2:

Hey [First Name], flagging a permit update tied to [Company Name] for [Project Name] that may need sign-off. Want the details via text or should I send a [Link]?

Inspection Reminders

A scheduled inspection can be missed if reminders are overlooked, but SMS delivers timely notifications directly to recipients' phones. This method supports higher response rates and helps construction companies make sure inspections are completed as planned. The goal is reliable follow-through.

Template 1:

Hi [First Name], reminder that the inspection for [Project Name] is scheduled on [Date] at [Time]. Reply CONFIRM or RESCHEDULE.

Template 2:

Hey [First Name], checking in on your upcoming inspection for [Company Name] on [Date] at [Time]-do you still plan to be available? Reply YES or send a better time.

Timeline Updates

A project milestone shift can impact several teams, so SMS provides a direct way to notify everyone at once and gather quick confirmations. This supports timely responses and helps construction companies keep all parties aligned with the updated schedule. The goal is prompt engagement.

Template 1:

Hi [First Name], quick timeline update for [Project Name]-the next milestone is now [Date] at [Time]. Can you reply OK to confirm you saw this, or CALL if it affects your crew?

Template 2:

Hey [First Name], heads-up that the schedule for [Company Name] shifted and your part is now planned for [Date]. Reply YES if that still works, or send a better [Time].

Client Progress Updates

A client update about project progress benefits from SMS because it delivers concise information directly to stakeholders, prompting quick responses. This method supports ongoing engagement and helps construction companies track client feedback, making sure updates are acknowledged and any concerns are addressed promptly.

Template 1:

Hi [First Name], quick progress update for [Project Name]-[Team Name] completed [Next Step] and we’re tracking toward [Date]. Reply OK if you saw this or send any questions.

Template 2:

Hey [First Name], checking in on [Project Name]-we’re moving into [Next Step] next and want to make sure it aligns with your priorities. Reply YES to confirm or share concerns you want us to address.

Payment Reminders

A payment reminder sent by SMS reaches recipients instantly, prompting faster attention and reducing the risk of overlooked invoices. This approach supports timely responses and helps construction companies track outstanding payments, with the goal of improving follow-through and reducing payment delays.

Template 1:

Hi [First Name], friendly reminder that invoice [Order Number] for [Company Name] is still outstanding as of [Date]. Can you reply PAID or ETA?

Template 2:

Hey [First Name], checking in on the open balance for [Company Name] tied to [Project Name]. Want me to resend the invoice link at [Email], or share a [Link] here?

Create and convert pipeline at scale through industry leading SMS software. Book a Demo with TextUs!