SMS Templates for Staffing Agencies

SMS works well for Staffing Agencies because it fits the fast-moving, time-sensitive nature of matching candidates and roles, while keeping messages short and easy to reply to. As a practical, conversational channel, it supports quick check-ins and timely updates across leads, trials, follow-ups, and renewals. This collection provides ready-to-use SMS templates that make sure teams have a consistent starting point for common moments in the staffing lifecycle.

New Applicant Response

Staffing Agencies often get a surge of applications after a posting goes live, and quick acknowledgment keeps candidates from moving on. SMS works well here because it reaches people fast and fits brief scheduling questions. The goal is engagement and follow-through, making sure applicants confirm interest and next steps promptly.

Template 1:

Hi [First Name], thanks for applying with [Company Name] for the [Job Title] role. Are you still interested - reply YES and I’ll send next steps.

Template 2:

Hi [First Name], this is [Rep Name] at [Company Name] following up on your [Job Title] application. Can you do a quick call on [Date] at [Time] or grab a slot here: [Scheduling Link]?

Interview Scheduling

Staffing agencies juggle multiple candidates and hiring managers, so timing slips can stall placements. SMS is effective for quick slot checks and confirmations that reduce no-shows. The goal is response and follow-through, making sure candidates reply with availability and confirm the agreed time promptly.

Template 1:

Hi [First Name], it’s [Rep Name] with [Company Name] about the [Job Title] role. What times work for you on [Date] for a quick interview slot check?

Template 2:

Hi [First Name], confirming your interview for [Job Title] on [Date] at [Time]. Please reply CONFIRM or send a better time and I’ll update it.

Interview Reminders

Staffing agencies coordinate interviews across busy schedules, and SMS helps by delivering timely reminders that candidates are likely to see right away. This supports follow-through, making sure candidates remember their appointments and respond if any changes are needed.

Template 1:

Hi [First Name], quick reminder you’re scheduled to interview for [Job Title] on [Date] at [Time]. Reply CONFIRM or send a new time that works.

Template 2:

Hi [First Name], just checking in ahead of your [Job Title] interview with [Company Name] on [Date] at [Time]. Reply QUESTIONS if anything changed or you need the [Link].

Offer Notifications

Staffing agencies notify candidates about new job offers, and SMS is effective because it delivers updates instantly and is easy to respond to. The marketing goal is prompt response, making sure candidates quickly indicate their interest or availability for the opportunity.

Template 1:

Hi [First Name], [Rep Name] from [Company Name] here-we have an offer for the [Job Title] role in [Location] starting [Start Date] at [Pay Rate]. Reply ACCEPT to move forward or PASS and I’ll share other options.

Template 2:

Hi [First Name], your offer details for [Job Title] are ready-[Shift], [Assignment Length], [Location]. Can you reply YES if you’re available, or send a good time to talk today?

First-Day Instructions

First-day instructions are often time-sensitive and require clear communication to avoid confusion or missed details. SMS is effective because it delivers concise directions directly to candidates, supporting immediate response and making sure they acknowledge receipt and understand their next steps.

Template 1:

Hi [First Name], it’s [Rep Name] from [Company Name] with your first-day details for [Job Title] on [Start Date] at [Time] in [Location]. Please reply OK when you’ve read this, and I’ll send the check-in steps.

Template 2:

Hi [First Name], quick first-day reminder for [Job Title]-arrive by [Time] on [Start Date] at [Location] and bring any required items from [Link]. Reply RECEIVED if you’re set or QUESTIONS if anything is unclear.

Shift Availability Alerts

Staffing agencies use shift availability alerts to quickly inform candidates about open shifts that need to be filled on short notice. SMS is effective because it delivers timely notifications that prompt immediate responses, supporting fast interest and making sure shifts are covered without delay.

Template 1:

Hi [First Name], [Rep Name] from [Company Name] here-we just got an open [Shift] for [Job Title] in [Location] on [Date] at [Time]. Can you take it-reply YES or NO?

Template 2:

Hi [First Name], quick shift update from [Company Name]-[Job Title] shift opened up today at [Time] in [Location] at [Pay Rate]. Want the details-reply INFO or PASS.

Assignment Check-Ins

Assignment check-ins help staffing agencies track candidate progress and address any issues during placements. SMS is effective for these updates because it prompts quick replies and fits short status questions. The goal is engagement and response, making sure candidates stay connected and report progress regularly.

Template 1:

Hi [First Name], it’s [Rep Name] with [Company Name] checking in on your [Job Title] assignment. How’s today going so far-reply OK or ISSUE.

Template 2:

Hi [First Name], quick [Company Name] check-in for your [Job Title] placement on [Date]. Can you reply with your status-started, on-track, or need-help?

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