101 Text Message Templates for Sales and Recruiting Professionals

It’s no surprise that 47% of job seekers say they prefer texting over calls. Whether you’re scheduling interviews, checking in with candidates, or re-engaging someone who’s gone quiet, texting meets candidates where they are—on their phones.

Text Message Template Examples for Staffing and Recruiting Professionals

Texting is the golden form of communication for staffing and recruiting. Your candidates and your soon-to-be candidates are constantly on the go, and you don’t want to wait for them to respond to voicemails they probably won’t even listen to. But, to really mine that gold, you have to send the right text recruiting message. We’ve put together templates for you to do just that.

Introducing text messaging

Need to let your candidates and clients know that it’s ok for them to text you? Or do you want to get permission to start texting? These examples provide ideas for kicking off a solid texting relationship.

Hi Bo, Nick from XYZ Staffing. We’ve added a texting platform as a quick, easy way to keep in touch with travelers. Is texting good for you?

Cold touch

Now that you’ve gotten permission, you want to get your candidates and clients on board with your agency. Here are some ideas on how to warm them up over text.

Hi John, Erich from XYZ. I’m reaching out because I wanted to make sure you saw this post on how to improve your resume: tinyurl.com/resume

Warm touch

Have a friendly relationship going? Move to the next level with these texts that help you start a more substantive conversation.

Lucy, thanks for downloading our job search guide! Are you available at 2 pm or 3 pm today? — Erich from XYZ

Relationship-building

You’ve moved beyond the initial dance, and you just want to let your established candidates know that you’re thinking about them. Here are some good examples on how to make that relationship even stronger.

Noticed your new role on LinkedIn and simply wanted to say congrats! Hope you’re having a great day. – Erich, XYZStaffing

Appointment-setting

Text messaging is an excellent way to get confirmation of appointments and interviews. Here are some examples of how to send the perfect appointment text.

Hey, do you have 20 minutes Thursday or Friday afternoon at 2 or 3 to prep for your interview?

Quick follow-ups

Text is also fantastic when you just need to send or receive one little piece of information. Here are some ideas for the perfect, friendly quick follow-up text.

Hey Jimmy, any interest in a new admin role starting in December or January?

Dormant candidates

No matter how hard we try, sometimes candidates go dark. If you find one of your regulars hasn’t worked for you in a few months, send them one of these texts to get them back in action.

Are you still interested in remaining active on our contract writers list? If so, I have a position that might be perfect for you.

Referrals

You know that referrals are pretty much the best way to get new candidates. They can skip a few rounds of back and forth and get you right down to business. Here are some great examples to turn those referrals into happy candidates.

Hi Ed, it’s Ty from XYZ. Your buddy Meg Nask said you’re looking for a coding gig. Are you free to chat Thurs or Fri morning at 8 or 9?

Group Broadcasts

One of the best ways to get a lot of information out to all your candidates is through personalized Group Broadcasts. Here are some templates to get you thinking about how you might use this feature even more.

Recruiters! This one’s for you! Check out our latest contest. Top performers win a trip to Jamaica! Tinyurl.com/jamaica

Conferences & job fairs

We’re used to thinking about ways we can connect with people online and on mobile. Here is an example on how to turn text connections into in-person meetings at conferences and job fairs.

Are you joining us at the GigWork Conference? Meet us at the Sip & Spin for drinks and free schwag, Tues @ 7p. You won’t want to miss our surprise guest!

Announcements

When you need to send a brief update about your company or make a broad announcement about your staff, these templates will help guide the way.

XYZ will be changing office locations on 12/31/16. Our new address is 123 SE Main Street, Portland, OR 97206.

Want more ideas? Download our full list of 101 text messaging templates for staffing and recruiting professionals.

Recruiting Text Message Templates for Sales

Sales success is often about speed and persistence—and SMS is unmatched on both fronts. With open rates around 98% and response rates as high as 45%, sales teams can engage leads faster than email or phone ever could.

Here are a few text message templates for sales teams looking to boost response rates and drive conversions:

First Touch

Hi Taylor, this is Erin from BrightPath. I wanted to quickly introduce myself—are you the best person to talk to about your team’s sales tech stack?

Follow-Up After Demo

Hey Jordan, thanks for checking out the demo! Do you have time tomorrow for a quick call to review pricing options?

Trial Check-In

Hi Blake, just checking in—how’s your experience going with your trial account? Any questions I can help with?

Closing Touch

Hi Michelle, just wanted to confirm if you’re ready to move forward with the Pro plan. I can get your onboarding started today.

Event or Webinar Reminder

Don’t forget—our live webinar on accelerating your sales pipeline starts at 2 PM today! Here’s the link: [bit.ly/webinar]

Quick replies, consistent engagement, and strategic timing turn text into one of your most valuable sales channels.

Professional SMS Best Practices

To succeed with SMS, sales and recruiting teams must balance tone, timing, and compliance. Keep messages friendly and professional—like a helpful nudge, not a cold call.

Best Practice Dos and Don’ts:

✅ Do:

• Keep texts under 160 characters
• Use first names and personalize when possible
• Include opt-out language (e.g., “Reply STOP to opt out”) per CTIA guidelines
• Send during business hours unless otherwise agreed

❌ Don’t:

• Text too frequently (2–3 texts per week is a good max during active campaigns)
• Use slang or unclear abbreviations
• Send sensitive or private data via text

Compliance Reminder: Stay aligned with TCPA and 10DLC standards. Consent is required before sending commercial messages, and opt-out options must be honored immediately.

Want more ideas? Download our full list of 101 text messaging templates for sales professionals.

FAQ—Recruiting Text Message Examples

How many texts are too many during a hiring process?

In text recruiting, 2–4 recruiting text messages per week is ideal. More than that risks overwhelming the candidate and increasing opt-outs.

Is it okay to text after business hours?

Generally, no. Send recruiting messages during local business hours unless the candidate has opted in for off-hour communication. Respect builds trust and better engagement.

Can I include emojis in recruiting texts?

Yes—in moderation. Emojis can humanize messages, but don’t overuse them in professional exchanges. Stick to 1 or fewer per text.

What’s the average response time for candidate texts?

About 90 seconds. A recruiting text beats email’s 90-minute average by a wide margin (SimpleTexting, 2024).

Do I need explicit consent before first outreach?

Yes. TCPA requires written consent—via keyword reply or checkbox—before sending commercial texts. Always offer opt-out language (e.g., “Reply STOP to unsubscribe”).

Why Choose TextUs for SMS Recruitment & Sales Texting

TextUs simplifies business texting with a platform built for speed, personalization, and performance. With 101+ ready-to-use recruiting and sales text message templates, Campaigns Pro lets you A/B test variations, insert merge fields, and track real-time analytics. Over 517 G2 reviews back our ability to drive measurable ROI—faster hires, warmer leads, and better conversations.

Ready to get started? Learn how TextUs makes recruiting & sales text message outreach effortless.