101 Text Message Templates for Sales and Recruiting Professionals

You’re probably a pro when it comes to using email templates and honing your email communication strategy. But, text messaging is a different tool entirely. You want to be engaging, casual, and friendly. You want to excite your contacts, maintain professionalism, and pack in a whole lot of information — in just 140 characters.

Here are our suggestions on how to do just that. From ideas on tapping dormant candidates in recruiting to warming up leads in sales, these text templates will help you send the right message, every time.

Text Examples for Staffing

Introduce Text Messaging

Guidelines: ​Introduce your audience to text touches and get them acclimated to communicating with you via text.  Be personable and ensure your audience is bought in by highlighting the benefits of texting, such as response time and timely delivery of important information.


Hi Bo, Nick from XYZ Staffing. We’ve added a texting platform as a quick, easy way to keep in touch with travelers. Is texting good for you?


Hey Sally, we’ve partnered w/ the staffing-focused texting platform TextUs to bring you quick, confidential texting. Is this the best number to text to?


Wesley, Dom from XYZ – we’re wagering you love to text as much as the next guy and we’re excited to announce our recruiters are now just a text away.


Hey Teddy! Ask and you shall receive — text me to your heart’s delight at this number. My response time is pretty impressive


Recruiters! Texting through the TextUs app is now live throughout the company. Feel free to text your supervisor or coworkers for quick communication.


Hello Team! We’re excited to announce we’ve paired up with TextUs, the stellar texting platform. Now you can text any sales manager at our business number!

Cold Touch Text Message Templates

Guidelines: ​Deliver value and introduce yourself.  Use this as an opportunity for follow ups and reminders.  Drive awareness to job postings, resources and other areas that the recipient will find valuable.


[Text 1] Hi John, Erich from XYZ. I’m reaching out because I wanted to make sure you saw this post on how to improve your resume: tinyurl.com/resume


[Text 2, if no response to Text 1] Realize you’re busy, just wanted to make sure you got my last text. I think this report could help boost your job-search
game: tinyurl.com/resume


Hey Zamora, came across your LinkedIn profile and think this eBook could really help you find the admin position you’re searching for: tinyurl.com/ebook


Hi, just shooting you a text because I noticed you were checking out ourCalifornia jobs. Here’s an article on TN salaries in cities in Cali: tinyurl.com/cali
– Ty from XYZ


Sam, curious how XYZ Staffing outperforms MNO Pros? Check out this case study we did with 15 UX experts just like you. tinyurl.com/MNOno


Tara, this is Erich from XYZ. Our latest holiday suggestions for contingent workers is up and thought it’d help you round out a great year.

Warm Touch Text Message Templates

Guidelines: ​Be friendly, introduce yourself, and use a call-to-action.  Use this opportunity to support other communication channels that may not drive as high a response rate.  Deliver value by providing information that aligns with the recipient’s position in the candidate or sales journey.


[Text 1] Lucy, thanks for downloading our job search guide! Are you available at 2 pm or 3 pm today? — Erich from XYZ


[Text 2, if no response to Text1] Realize you’re busy, wanted to make sure you got my last text — I think we have the perfect job for you. Are you free at 12
pm to connect?


Gabby – saw on LI that you’re looking for a new position. I’m searching for a strong traveler like you with L&D experience. Are you interested?


Babs, your LinkedIn is enticing but missing a few crucial pieces. Are you available at 1 or 2 pm Wed or Fri to chat about quick fixes?


Hi Raul, this is Ty from XYZ, the leader in STEM staffing. Saw you’re in the market and wanted to put you in touch with a top hirer. Are you free to chat?


Your Ted Talk was amazing. I have an idea on how our STEM team can help you out. What’s the easiest way to get 10 mins on your calendar?

Download all 101 Text Message Templates for Sales and Recruiting

Want to learn more?  Download the full PDF with 101 text message templates that you can use throughout the recruiting and sales lifecycle.