101 Text Message Templates for Sales and Recruiting Professionals


You’re probably a pro when it comes to using email templates and honing your email communication strategy. But, text messaging is a different tool entirely. You want to be engaging, casual, and friendly. You want to excite your contacts, maintain professionalism, and pack in a whole lot of information — in just 140 characters.

Here are our suggestions on how to do just that. From ideas on tapping dormant candidates in recruiting to warming up leads in sales, these text templates will help you send the right message, every time.

 

Staffing


Introducing Text Messaging


Guidelines: Introduce your audience to text touches.


1.

Hi Bo, Nick from XYZ Staffing. We’ve added a texting platform as a quick, easy way to keep in touch with travelers. Is texting good for you?


2.

Hey Sally, we’ve partnered w/ the staffing-focused texting platform TextUs to bring you quick, confidential texting. Is this the best number to text to?


3.

Wesley, Dom from XYZ – we’re wagering you love to text as much as the next guy and we’re excited to announce our recruiters are now just a text away.


4.

Hey Teddy! Ask and you shall receive — text me to your heart’s delight at this number. My response time is pretty impressive 🙂


5.

Recruiters! Texting through the TextUs app is now live throughout the company. Feel free to text your supervisor or coworkers for quick communication.


6.

Hello Team! We’re excited to announce we’ve paired up with TextUs, the stellar texting platform. Now you can text any sales manager at our business number!


Staffing


Cold touch


Guidelines: Deliver value and introduce yourself.


7.

[Text 1] Hi John, Erich from XYZ. I’m reaching out because I wanted to make sure you saw this post on how to improve your resume: tinyurl.com/resume


8.

[Text 2, if no response to Text 1] Realize you’re busy, just wanted to make sure you got my last text. I think this report could help boost your job-search game: tinyurl.com/resume


9.

Hey Zamora, came across your LinkedIn profile and think this eBook could really help you find the admin position you’re searching for: tinyurl.com/ebook


10.

Hi, just shooting you a text because I noticed you were checking out our California jobs. Here’s an article on TN salaries in cities in Cali: tinyurl.com/cali – Ty from XYZ


11.

Sam, curious how XYZ Staffing outperforms MNO Pros? Check out this case study we did with 15 UX experts just like you. tinyurl.com/MNOno


12.

Tara, this is Erich from XYZ. Our latest holiday suggestions for contingent workers is up and thought it’d help you round out a great year.


Staffing


Warm touch


Guidelines: Be friendly, introduce yourself, and use a call-to-action.


13.

[Text 1] Lucy, thanks for downloading our job search guide! Are you available at 2 pm or 3 pm today? — Erich from XYZ


14.

[Text 2, if no response to Text1] Realize you’re busy, wanted to make sure you got my last text — I think we have the perfect job for you. Are you free at 12 pm to connect?


15.

Gabby – saw on LI that you’re looking for a new position. I’m searching for a strong traveler like you with L&D experience. Are you interested?


16.

Babs, your LinkedIn is enticing but missing a few crucial pieces. Are you available at 1 or 2 pm Wed or Fri to chat about quick fixes?


17.

Hi Raul, this is Ty from XYZ, the leader in STEM staffing. Saw you’re in the market and wanted to put you in touch with a top hirer. Are you free to chat?


18.

Your Ted Talk was amazing. I have an idea on how our STEM team can help you out. What’s the easiest way to get 10 mins on your calendar?


Staffing


Relationship-building


Guidelines: Be friendly, introduce yourself, and use a call-to-action.


19.

Noticed your new role on LinkedIn and simply wanted to say congrats! Hope you’re having a great day. – Erich, XYZStaffing


20.

Happy birthday, Wendy! XYZStaffing has a special treat coming your way to help you celebrate!


21.

Happy New Year, Lena! Looking forward to another exciting year working with you!


22.

Hey, Trisha, how is the new gig going? Shoot me a text or give me a call anytime with an update. Hope you’re settling in nicely!


23.

Hey Phil, you had a stellar monthly review come in today and I just wanted to congratulate you! Keep your eyes peeled for a sweet reward 🙂


24.

Hi Stella, how is your last week? I know it’ll be bittersweet to leave your friends but they’re so excited for you in Houston!


25.

Hey, how did your interview go? Word on the street is you knocked it out of the park.


Staffing


Appointment-setting


Guidelines: Provide details about job opportunities or interviews with specific times to follow up more substantively.


26.

Hey, do you have 20 minutes Thursday or Friday afternoon at 2 or 3 to prep for your interview?


27.

Happy Friday! Can I give you a call Monday morning with a hot job opportunity I think you’d be perfect for?


28.

Interview alert! Driveshaft Unlimited is psyched about you! They’re holding half-hour interviews next Thursday and Friday from 1-5. When’s best for you?


29.

Maeve – when is best for a 30-min interview with William, the CEO of Delos? He’s available Mon 2-4 or Tues 1-3.


30.

Hey Lucy, We have an opening for a $95/hour RN Travel Nurse job in SF. Do you have 10 minutes to discuss today? – Erich, XYZStaffing


31.

Are you available for a happy hour meetup with some of your new coworkers? They are thinking of Thurs or Fri next week.


Staffing


Quick follow-ups


Guidelines: Ask for info and get a quick response over text.


32.

Julie – just got word there’s a travel nursing position in your favorite place! Give me a call this afternoon to get the details.


33.

Hey Jimmy, any interest in a new admin role starting in December or January?


34.

Gregory – were you able to get your transcripts sent over from USC? Want to make sure all your ducks are in a row!


35.

Jill, did you want to go with the housing stipend or our agency housing? Just let me know and we’ll get you set up.


36.

Cody, were you able to get your vaccinations squared away?


37.

Hi Libby, just wanted to send a quick reminder that Robotics4U needs your W-9 by Friday.


38.

Stephan, here’s the link to the uniform shop (www.uniuni4m.com). They have a brick and mortar shop at 439 SE Wilder, too.


Staffing


Dormant candidates


Guidelines: Touch base with candidates you haven’t heard from in a few months.


39.

Hey Lydia, it’s Erich from XYZ. We have a development role that’s right up your alley. Shoot me a text back if you’re interested.


40.

Hey Draco, we haven’t heard from you in awhile. Still interested in travel nursing positions? If not, we’ll take you off of our list.


41.

[Text 1]Hi Kiki – I hope you’re having a good summer! We haven’t heard from you for a bit, so I thought I’d check in.


42.

[Text 2] Are you still interested in remaining active on our contract writers list? If so, I have a position that might be perfect for you.


43.

[Text 1] Paulette, long time no text! I just thought of you because I have a pretty stellar tech gig in Detroit that I think you might be well-suited for.


44.

[Text 2] No sweat if you’re not in the market, but ping me if you’d like more info.


Staffing


Referrals


Guidelines: Use text to touch base with referral leads. Include the name of the person who gave you the referral early in message and make sure to personalize.


45.

Hi Ed, it’s Ty from XYZ. Your buddy Meg Nask said you’re looking for a coding gig. Are you free to chat Thurs or Fri morning at 8 or 9?


46.

Hey Sadie, Ty from XYZ, a little bird (named Avni) told me you’re in the market for a new staffing company. Are you hoping to start soon?


47.

[Text 1] Hi Deva, I’m Erich, a recruiter from XYZ. Dr. Stevensville from Billings Memorial was just singing your praises.


48.

[Text 2] I’d love to chat with you for 5 minutes about your career prospects. How is next Wednesday or Thursday at 2 pm?


Staffing


Group Broadcasts


Guidelines: Send a message to a larger group of recipients.


49.

Hey Team, great job this weekend! As a bonus for your hard work, take Monday off!


50.

Recruiters! This one’s for you! Check out our latest contest. Top performers win a trip to Jamaica! tinyurl.com/jamaica


51.

Hi all you current travelers! Take this brief survey to help your hospital better serve RNs and enter to win a $500 gift card!


52.

Hello STEM staff, we’re looking for active robotics technicians to start a new gig in Sept. Message Nick if you’re interested.


53.

Hello Mercy West CNOs. Just a quick reminder that XYZ MSP will be throwing a pizza party for you and your nurse leaders at 1:30 pm on Wed in Conference B.


Staffing


Conferences & job fairs


Guidelines: Keep your leads and contacts informed about your location and activities at conferences and job fairs.


54.

Are you joining us at the GigWork Conference? Meet us at the Sip & Spin for drinks and free schwag, Tues @ 7p. You won’t want to miss our surprise guest!


55.

Stop by Booth 257 at the career fair. ReadyMed will be on hand with job tips, friendly recruiters, and, of course, new opportunities!


Staffing


Announcements


Guidelines: Include your contacts in your celebrations and keep them up-to-date on company news and transitions.

Mr. Grant, just wanted to announce that Acme is available by text now. Any quick questions, appt scheduling, or info requests – just send a text to our business number.


56.

XYZ was just named one of the fastest-growing staffing firms in the nation! Thanks for helping us grow!: tinyurl.com/sia


57.

Who’s the best healthcare staffing firm in America? According to StaffingHub: we are! Come celebrate with your XYZ family: tinyurl.com/party


58.

Welcome Gaby Paul, our newest tech recruiter! She has 10+ yrs of STEM staffing experience & a love of placing folks in great jobs. Say hi to Gaby!


59.

XYZ will be changing office locations on 12/31/16. Our new address is 123 SE Main Street, Portland, OR 97206.


Sales


Introducing Text Messaging


Guidelines: Introduce your audience to text touches.


60.

Hi Bo, Erich from Acme Co. We’ve added a texting platform as a quick, easy way to keep in touch with our customers. Is texting good for you?


61.

Hey Sally, we’ve partnered with TextUs, a business-class texting platform, to bring you quick, confidential texting. Is this your best number to text?


62.

Wesley, Sam from Acme – we’re wagering you love to text as much as the next guy and we’re excited to announce our sales team is now just a text away.


63.

Mr. Grant, just wanted to announce that Acme is available by text now. Any quick questions, appt scheduling, or info requests – just send a text to our business number.


64.

Hey Teddy! Ask and you shall receive — text me to your heart’s delight at this number. My response time is pretty impressive 🙂


Sales


Cold touch


Guidelines: Deliver value and introduce yourself.


65.

[Text 1] Hi John, this is Erich from Acme. I’m reaching out because I wanted to make sure you saw this post on how to improve your web reach: tinyurl.com/website


66.

[Text 2, if no response to Text 1] Realize you’re busy, just wanted to make sure you got my last text. I think this report could help you boost your web traffic: tinyurl.com/website


67.

Hey Zamora, came across your website and think this eBook could really help you with prospecting leads: tinyurl.com/ebook


68.

[Text 1] Hi, Ty here from Acme, just shooting you a text because lots of folks are asking about AI lately and thought you might be curious in learning more.


69.

[Text 2] Here’s an article on boosting efficiency with a bot: tinyurl.com/bot


70.

Sam, curious how Acme outperforms Emca? Check out this case study we did with 150 top execs just like you. tinyurl.com/Emca


71.

Tara, this is Erich from Acme. Our look at 2017 CRM trends is live! Thought you might want to look into the future with us. tinyurl.com/crm


Sales


Warm touch


Guidelines: Be friendly, introduce yourself, and use a call-to-action.


72.

[Text 1] Lucy, thanks for downloading our benchmarking report! Are you available for 5 mins at 2 or 3 today to discuss the results? — Erich from TextUs


73.

[Text 2, if no response to Text1] Realize you’re busy, wanted to make sure you got my last text about our benchmarking report. Are you free at 2 pm to connect?


74.

Gabby – saw on FB that you’re looking for a website designer. Let’s find a few minutes to chat about cutting-edge design options.


75.

Babs, your website is enticing but missing a few crucial lead gen pieces. Are you available at 1 or 2 pm Wed or Fri to chat about quick fixes?


76.

Hi Raul, saw in Forbes you want to boost annual growth by 30%. We recently helped TRN do just that. Are you available to chat tomorrow at 2 or 3?


77.

Your Ted Talk on reporting was amazing. I have an idea on taking your analytics to the next level. What’s the easiest way to get 10 mins on your calendar?


78.

Saw you’re active on Snapchat – a few of our customers have been more successful with our new platform. Can I call you in 30 mins to discuss?


79.

Julie – loved your recent article on how social media is changing – I’d love to chat about it – are you free Fri. or Thurs. at 2 or 3?


Sales


Relationship-building


Guidelines: Reach out when you don’t need to ask for anything to build relationships.


80.

Noticed your new role on LinkedIn and simply wanted to say congrats! Hope you’re having a great day. – Erich, Acme


81.

Happy birthday, Wendy! Here’s a 15% coupon for anything in our store. Have a fun day!


82.

Happy New Year, Lena! Looking forward to another exciting year working with you!


83.

Hey Phil, saw in the NYT that you had a record-breaking year. Congratulations! We’re happy to have such successful clients. 🙂


84.

Hey, how did your Inbound presentation go? Word on the street is you knocked it out of the park.


Sales


Appointment-setting


Guidelines: Provide details about opportunities with specific times to follow up more substantively.


85.

Hey, do you have 10 minutes Thursday or Friday afternoon at 2 or 3 to talk about your upcoming plan upgrade?


86.

Hey Fred, it was great talking to you today! Let’s touch base next week to follow up on our sales plan. How is Wed at 3 or 4?


87.

Happy Friday! Can I give you a call Monday morning with a hot branding opportunity I think would be perfect for you?


88.

Hey Lee, how is it going? Can we schedule a time to talk this week about a possible partnership?


Sales


Quick follow-ups


Guidelines: Ask for info and get a quick response over text.


89.

Fabio – what was that website that you mentioned? I’d love to pass it on to our sales team.


90.

Jack, did you all decide on the colors for your team’s new phones? Just let me know and we’ll get you set up.


91.

Cody, when will you be getting back from Ecuador? I want to make sure you’re all set up by the time you get back!


Sales


Group Broadcasts


Guidelines: Send a message to a larger group of recipients.


92.

Hey Team, great job this weekend! As a bonus for your hard work, take Monday off!


93.

Hello Sales Rockstars! Just a quick reminder that we’re throwing you a taco party for your good work at 1:30 pm on Wed in Conference B.


94.

Hi! Just wanted to point you to our new customer forum: tinyurl.com/talkback. We’d love to hear from you!


95.

Hi folks! Just wanted to point you to our new product update because I think it can save you tons of time! tinyurl.com/update


Sales


Free Trials


Guidelines: Text your customers throughout their free trials.


96.

Welcome to your Acme Tool trial! If you have any questions or need extra help, just shoot us a text at this number!


97.

You’ve been using the Acme Tool for a week! What do you think? We hope you’re digging us. Text us your thoughts and questions – we love hearing from you.


98.

Did you know that the Acme Tool syncs with DataBot? Try it out during your trial!


99.

[Text 1] Your Acme trial ends tomorrow. I know, time flies when you’re managing your incoming leads like a boss. Ready to double down? Let’s talk.


100.

[Text 2] Are you available Wed. or Thurs. at 10 or 11 to chat for 5 mins about our plan options?


101.

[Text 3] Your Acme trial ended today. 🙁 If you’re still interested here’s a 10% off promo! Thanks for trying Acme tinyurl.com/promo